Manage Permission Levels in SharePoint

Points to have in mind while Changing Permission Levels in SharePoint:
If you make any changes to a permission level in Microsoft SharePoint, you need to keep in mind that it will affect all the users and groups at that permission level. This might change your site security or even affect your site’s performance. For example, you might customize the Contribute permission level, which will change the Contribute permissions all over the site which inherits the site permissions.
You must be a SharePoint Administrator / one must have required user permissions to modify these Permission levels in SharePoint.

Default Permission levels in the SharePoint
a.       Full Control: Can do any changes in the List, Has all Kind of Permissions.
b.      Contribute: Can Add, Edit, Delete of List Items, Versions, and Views etc.
c.       Design: Can Manage Lists + Contribute Permissions.
d.      Read: Can View, Use User Information, Open Files, Download Documents etc.
e.       Limited Access: Can Only View the specific lists, document libraries, list items, folders, or documents when given permissions.
f.       View Only: Can view pages, list items, and documents. Document types with server-side file handlers can be viewed in the browser but not downloaded.

Here are several examples of situations when it might be useful to change an existing permission level:

1.       To create a custom Permission level, follow the below steps:

SharePoint Permissions

a.      Navigate to Site Actions > Site Permissions > Click on Permission Levels, Located on the Ribbon.
b.         Navigate to Permission Levels page, click Add a Permission Level.
c.         On the Add a Permission Level page, in the Name and Description section, type a name and optionally a description.

Select the check boxes for the permissions that you want to associate with this permission level, and then click Create.

SharePoint Permissions - Add Permissions

2.       To Edit the Permission Level, follow the below steps:

            Use the below steps to change any custom permission levels / any of the default permission levels other than Full Control or Limited Access.

To Know more about Permissions that cannot edit in SharePoint Click Here.

             On the Permission Levels page, click the name of the permission level that you want to edit. The Edit Permission Level page opens, where you can make the following changes:
a.       Change the description of the permission level.
b.      Select the check boxes for the permissions that you want associated with this permission level.
c.       Clear the check boxes for the permissions that you do not want associated with this permission level.
d.      After you have made you changes, click Submit.

SharePoint Permissions - Edit Permissions

3.       To Copy Permission Level, follow the below steps:
a.       On the Permission Levels page, click the name of the permission level that you want to copy.
Scroll to the bottom of the Edit Permission Level page, and then click Copy Permission Level.
b.      In the Permission Level Name and Description section, type the name and optionally a description for the new permission level.
c.       Click Create.

The new permission level appears on the Permission Levels page.

SharePoint Permissions - Copy Permissions

4.       To Delete Permission Level, follow the below steps:

Use these steps to delete custom permission levels or any of the defaul permission levels other than Full Control or Restricted Read. Full Control and Restricted read cannot be deleted.

To Know more about Permissions that cannot edit in SharePoint Click Here.

a.       On the Permission Levels page, select the check boxes for the permission levels that you want to delete, and then click Delete Selected Permission Levels. 
b.      Click OK.

SharePoint Permissions - Delete Permissions

       To know more about Permissions that cannot edit in SharePoint Click Here. 

       Hope this article is useful for you. Thank You.
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Sudheer Gangumolu

I'm a Software Analyst / Developer / Blogger, having good experience in working with different flavors & Customization of SharePoint (i.e.,SP O365 / 2013 / 2010 / 2007) and .Net Apps. Currently, working on SharePoint 2013 / SharePoint O365. Guiding people on my technologies.

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